Legitimate entitlement to attend the Shareholders’ Meeting
Those who, based on the information of the intermediary, are holders of voting rights at the end of the accounting day of the second business day before the date set for the Shareholders’ Meeting on first call, and therefore, at the end of Friday, April 24, 2020 (Record Date), are entitled to take part in the Shareholders’ Meeting, and to exercise voting rights, exclusively on the basis of conferral of the appropriate proxy or sub-proxy to the appointed representative (Computershare S.p.A.)., as specified below.
Those who are only holders of the right to vote after the Record Date are not entitled to take part and vote at the Shareholders’ Meeting, while any transfer of shares after the Record Date has no effect for the legitimate entitlement to attend and vote.
The legitimate entitlement to attend and vote is certified by a communication sent by the intermediary, in favour of the person holding the voting right, in compliance with his accounting records which prove that the shares were deposited in the party’s account at the end of the date indicated above. The communication must be sent in compliance with the applicable legislation, by the start of the proceedings of the Shareholders’ Meeting on single call and without prejudice to the principle according to which participation and voting at the Shareholders’ Meeting can take place exclusively through conferral of the appropriate proxy and/or sub-proxy to the appointed representative (Computershare S.p.A.).
Partecipation and Voting by proxy via the Appointed Representative by Edison S.p.a.
In order to reduce the risks stemming from the COVID-19 health emergency, attendance at the Shareholders’ Meeting can only take place through the representative appointed by the Company pursuant to Article 135-undieces of Legislative Decree no. 58/1998 and subsequent amendments (“TUF”) (hereinafter the “Appointed Representative”), as permitted by Article 106, paragraph 4, of Decree Law no. 18 of March 17, 2020. For this Shareholders’ Meeting, the Company identified Computershare S.p.A. as the Appointed Representative.
The proxy to the Appointed Representative can be conferred:
- pursuant to Article 135-undecies of the TUF, directly by the person holding the voting right (the Direct Proxy), by filling in and signing the specific form, prepared by said Appointed Representative, in agreement with the Company, called “Direct Proxy Form”;
- or, in derogation of Article 135-undecies, paragraph 4 of the TUF, by the person holding the voting right or the person delegated by the latter pursuant to Article 135-novies (the Proxy or Sub-proxy), by filling in and signing the specific form, prepared by said Appointed Representative, in agreement with the Company, called “Proxy or Sub-proxy Form” (together the “Proxy to the Appointed Representative” and “Proxy Form to the Appointed Representative”).
The conferral of the Proxy to the Appointed Representative does not involve expenses, with the exception of transmission or shipping expenses.The Proxy Forms to the Appointed Representative can be obtained:
From the Company’s registered office, where they can be requested on weekdays between 10:00 and 12:30, by using the following contact details: telephone number +39 02 62227465 or+39 02 62227985
This section of the website contains the printable version.
The Proxy to the Appointed Representative can also be conferred via a digital document with electronic signature.
The Proxy Form to the Appointed Representative must reach the Company, via the Appointed Representative, accompanied by the Voting Instructions reserved to him, through one of the following alternative methods:
a digitally reproduced copy (PDF) sent via certified e-mail to the address: ufficiomilano@pecserviziotitoli.it provided that the delegating person, if a legal entity, uses their own certified e-mail address or, if lacking, signs the electronic document with an advanced electronic, qualified or digital signature, or
by email to the address:
ufficiomi@computershare.it
Where the delegating person (or the sub-delegating person) does not have a certified e-mail address, the original copy of the proxy, the instructions and a copy of the related documentation must be sent to the registered office of Computershare S.p.A. via Lorenzo Mascheroni 19, 20145 Milan, as soon as the measures to contain the COVID-19 (Corona Virus) health emergency issued by the competent Authorities are lifted.
Together with the Proxy form to the Appointed Representative, the delegating person or the sub-delegating person must send a copy of a valid identity document and, if a legal entity, also evidence of his powers of representation (copy of chamber of commerce search, power of attorney or other appropriate deed).
The Direct Proxy, with the associated voting instructions, must be received by the Appointed Representative by the end of the second stock market trading day before the Shareholders’ Meeting (and therefore by Friday April 24, 2020 in the event of single call or by Monday May 25, 2020 in the event of second call).
The Direct Proxy and voting instructions to the Appointed Representative can be revoked by means of a written declaration, issued with the same methods, by the same deadline as above (by Friday April 24, 2020 in the event of single call, or by Monday May 25, 2020 in the event of second call). The Direct Proxy to the Appointed Representative of the Company will not be effective with regards to proposals for which voting instructions have not been conferred.
The Proxy or Sub-Proxy with the associated voting instructions, must reach the Company no later than Monday April 27, 2020 at 12.00, or by Tuesday May 26, 2020 at 12.00, without prejudice to the fact that Computershare may accept the proxies, sub-proxies and/or instructions including after the above-mentioned term and before the opening of Shareholders’ Meeting proceedings.
The Proxy or Sub-Proxy and the associated voting instructions can always be revoked through a written declaration, issued using the same methods.
The Proxy to the Appointed Representative is not effective with regards to proposals for which voting instructions have not been conferred.
It should be noted that, in the event unknown circumstances are verified, or in the event of an amendment or addition to the proposals presented at the Shareholders’ Meeting, the company Computershare Spa, as Appointed Representative, cannot be authorised to express a vote inconsistent with that indicated in the instructions received.
It should be noted that no provision is made for expressing a vote electronically or by correspondence.
The Shareholders’ Meeting shall only be held through telecommunication methods, and the instructions relating to the methods of participation shall be communicated by the Company on an individual basis to those legitimately entitled to attend.
The Appointed Representative will be available for clarifications and information by calling the Help Desk Number +39 02 46776826/11 which is active on weekdays, from Monday to Friday between 9:00 and 17:00, as well as at the e-mail address ufficiomi@computershare.it.